At least once a month I need to remind myself that constant firefighting is a sign of bad planning, not being a hero. GTD can be thought of as a way to get yourself into strategic zone II, where you focus on important but not urgent work. I’m also a fan of the chart below out of Covey’s Seven Habits book. Then I push my email queue back into my main text to do lists. The solution for me is to review the flagged queue off hours, typically the weekend or one late night. What happens over time is my flagged email email grows. If urgent and I can’t get back to it right away, I leave it in “unread” status. Ad hoc I might create special lists around particular projects as well. And this is broken out into a tactical list and a strategic list. In practice I use a text file for tracking my to do list.
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But I think you can take this insight and run with it without the full blown toolkit. GTD in pure form gets very structured about this. What I like about GTD is the idea that everything coming into your inbox should be assigned a spot. I’m a (moderate) fan on the Getting Things Done (GTD) way of thinking. So for 75 cents I can order and read anything. The reserved books will be transferred to your local branch and put on the hold shelf, which is typically right by the door. The reservation can be done online, and you get an email once the book comes in. And even though my local library has very little in stock, it’s part of a larger library system that has almost everything. While I prefer eBooks for convenience, it costs 75 cents to reserve a book at my local library. Much better than the consumer reports model. Both these sites only list the best in any category. And sister site The Sweethome does appliances and things around the house. The Wirecutter is awesome for electronics reviews. Everyone knows about this, but if you haven’t done it yet it’s well worth doing. A bit of a pain to set up, but huge time savings once you are done. For those that won’t, for example paying your credit card bill itself, you can set up direct payment via your bank. Most regular bills will take a credit card for autopay. I’m a big Sonos fan, details in this post. It’s sometimes a bit painful, but 5 years from now I’ll be glad I saved only the real gems.
Best advice I’ve ever gotten was “take more pictures but delete nearly all of them.” Professionals delete 99% or more. Also works on the computer with files and file folders. For example, don’t think “where should I stash my emergency sewing kit?” Instead think, “if I were looking for my emergency sewing kit, where would I look?” Then stash it there. Put things away in the place you would LOOK for them.
If you find a couple that work for you, great. But where I know I’ve linked back to the source. Most I’ve been doing for so long I can’t recall where I learned them. By “life hacks” I mean any type of shortcut or trick that saves time. This post is a random list of life hacks I use on a regular basis.
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